Every coil traced from supplier papers to signed delivery
One record per coil, entered once. Orders pass stock, credit and price checks before release, invoices reach your accounting software as they happen, and AI drafts while a named person approves.
Coils tracked by item code, not by coil
Where metals traders lose accuracy between documents, warehouse and accounts.
| Today | With one record per coil |
|---|---|
| Typed from papersCoil lists are typed by hand from packing lists and mill certificates, then typed again into reports. | AI drafts the coil list from the supplier papers, keeping the source of each value, and a person approves it once. |
| Two owners, one rackOwn stock and stock held for customers share racks but not records, which risks selling consigned coils and mis-charging storage. | Each coil records its owner, location and history, and storage fees accrue per coil. |
| Credit checked too lateCredit checks look at invoiced debt only and miss orders approved but not yet invoiced. | Orders are checked against stock, credit exposure including uninvoiced orders and the floor price, then routed to the right approver. |
| Accounts typed twiceReceipts, invoices and receivables are entered again in the accounting software, and customers phone to ask about stock. | Postings reach your accounting software as they happen, and customers see their stock in an app. |
How the system works
Supplier papers create coil records once; selling, releasing and invoicing read from them.
- Coil as a record
- Supplier papers to coil list
- Scan-first receiving
- Credit-checked orders to delivery
- Customer app and storage fees
- Accounting and e-invoice sync
Illustrative. Numbered points match the key features below.
Key features
Six capabilities, each marked with where it stands today.
Console · phone
Coil as a recordIn development
Each coil has one record with owner, location, history, tag and the parent coil it was slit or cut from.
AI agent
Supplier papers to coil listIn development
AI reads packing lists, mill certificates and bills of lading and drafts the coil list with the source of every value. Nothing is created until a person approves it.
Staff app · label printer
Scan-first receivingIn development
Staff scan or photograph the mill tag, check the weight against the papers, print a QR and barcode tag, and put the coil away or ship it direct.
Console · staff app
Credit-checked orders to delivery
Orders pass exact-specification stock, credit exposure and floor-price checks, reach the right approver and produce delivery documents. Phone approvals and a ten-point release gate for coil traders are in development.
Customer app
Customer app and storage feesIn development
Customers who store coils see their stock, monthly fee statements and invoices, and send release or processing requests.
Integration
Accounting and e-invoice syncIn development
Receipts, costs, invoices and receivables are posted to the accounting software you already use as they happen. E-invoices are issued through the provider’s API, and failed postings are resent.
AI drafts, a named person approves
Agents have no approval rights, and each run records who asked, with what and why. A task gains more automation only after its accuracy is measured and the company agrees.
| AI agent | What it does | Approved by |
|---|---|---|
| Document reader | Drafts the coil list from supplier papers and reads tag photos with a confidence level. | The import officer approves the list and confirms tags. |
| Approval brief | Summarises stock, credit exposure and price position before each sales proposal. | The department head approves; the director decides over-limit or below-floor cases. |
| Request assistant | Turns a customer’s message into a draft release or processing request. | Sales confirms the request. |
What a company measures
Each organisation records its own baseline before the pilot starts.
- Time from supplier papers to an approved coil list
- Share of AI-drafted fields a person corrected
- Coil count differences at receipt and month-end
- Days from invoice to accounting posting
- Overdue debt and days sales outstanding
Where to start
Each step ends with a decision on the next, measured against the baseline recorded first.
AI Readiness Assessment
Two weeks to map coil flows, owners, approval routes and the accounting connection.
AI Pilot
Six weeks on one warehouse: coil records, scan-first receiving and the coil-list draft on real shipments.
Roll-out
Sales checks and release, the customer app and accounting sync as it happens.
Plan a pilot of coil-level ERP with MTK
Start with one warehouse and measure the time from supplier papers to approved coils.